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How to save a webpage as a PDF, so you can view it offline

Everyone eventually finds a web page they need to save for sharing with teammates or doing offline research. The most flexible solution to this problem is creating a PDF file that can be viewed and sent nearly anywhere. However, not everyone knows how to do it. Let’s go through the most popular browsers and take a look at how to turn that site into a PDF, step-by-step.

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In Windows Edge: The print function

Print to PDG EdgeFor most browsers, the print function is the fastest and most effective method of saving a webpage to PDF. If you’re on Windows Edge, the process should seem familiar and takes only seconds.

  • First, either choose Print from the File tab or press Ctrl and P to open the Printer window. We know it may appear logical to choose “Save Page As…” instead, but this option is for saving pages in a web format, not as a PDF, so avoid that option. Printing is where you need to go.
  • Select the drop-down menu under Printer where you choose your printing device. One of these options should be an alternative saying “Microsoft Print to PDF.” Select this option.
  • Change any other options you want, including margins and scale. Then select Print. This will save all pages in the currently opened webpage. You can narrow down the pages using the Pages tab in the printer window.

Note that Windows Edge has a Window 10-themed sidebar that pops open when you choose to print. Older browsers (like Internet Explorer) will use a more traditional printer window, but while it looks different, your options and steps should remain the same.

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In MacOS Safari: The (slightly different) print function

Print to PDF SafariIf you are using Safari, you’ll also need to use the print function, but in a slightly different way. Safari is useful for making webpage PDFs because it automatically provides more options than Windows for saving PDFs in particular ways or locations—these extra options can help if you need to move PDFs around between friends or devices regularly.

  • Start on the web page you want to save. Head up to File and choose Print, or press Command and P to open the printer window.
  • Go to the lower left-hand corner of the window where it says PDF, and select this drop-down menu. Here you will see a number of options to save the PDF, save it into the cloud, save it as an instant message, open it in Preview before deciding to save, and so on. For a basic save, select “Save as PDF…” Otherwise, choose the option that best fits your needs.
  • Name your file and location, and select Save. You’re done!
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