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Take team productivity to next level with best collaboration apps for iOS, Android

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Carlos Vega/Digital Trends

Whether you have a small team or a large business, one of the main challenges is bringing people together to collaborate and get things done. Thankfully, technology can help with the task. You can accomplish quite a bit using a combination of mobile and web apps, even if your team members are in different locations. After all, you don’t want multiple pieces of info scattered across a host of apps, or your team emailing back and forth until the end of time. These apps are just a few of the better collaboration tools out there.

MoreMultitasking backfires, leads to less, not more productivity, study finds

Dropbox Paper

collaboration apps
Dropbox is getting into the collaboration and sharing game with Dropbox Paper. This app is very clean and simple, just like Dropbox. You, as the creator of the document, simply send a link to your team and let them edit. If you highlight a word, it will give you an option to ask a question, or to comment on it. You can also type the @ sign, and the list of names of people who are working on the document will pop up, so that you can choose to directly send a comment to someone. Paper is straightforward, yet so effective that it’s already a must-have if you frequently work on notes with your team.

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Android iOS

Box

box app ios screenshot
Box recently launched revamped web and Windows apps to better tackle online collaboration. The app is simple, and it works just like other collaboration apps, allowing you to send a link to those you want to have working on a document. Box takes things a step further, however, by offering an overhauled web app that you can access through any browser by logging into box.com. You can also download the standalone app for Windows or MacOS, which provides access to all your notes and enables you to work with them offline. All these features, combined with Box’s secured encryption, make the app an excellent choice for individuals and businesses alike.

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Android iOS

iOS Notes


In iOS, the Notes app provides native support for collaboration. If you and your team are working with iOS devices, and you need a simple way to collaborate, then there’s no need to download anything. If you have iOS 10, you will see an Add People icon in the upper-right corner when you create a new Note. Just like other collaboration apps, it will allow you to send a link via iMessage, or any other app that you have installed on your iPhone or iPad. Once your team receives the link, they can open the note and start editing. The note will appear in everyone’s Notes app, and if you choose to stop sharing the note or remove someone from the note, then it will disappear from their device. It’s a simple solution, but it may be what you and your team need.

iWork

collaboration apps iwork
If you bought or registered an iOS device on or after September 1, 2013, then you get iWork for free. This includes Pages, Numbers, and Keynote. Collaboration is live now as a beta, and it’s very simple to use. If you’re working on a document, you can now tap on the More menu in the upper-right corner, and you will see an option that says Collaborate with Others. This works in a similar fashion to the Notes app, in that you can share the link to your document with others. Anyone who has access to the link will then be able to edit the document in question, which makes iWork another great option if you’re an iOS user looking to collaborate on documents that are a bit more complex.

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iOS

Google Docs

collaboration apps ios google docs
So many of us rely on Google services so much that having the Google Docs apps on your device seems like a no-brainer. Once you create a document, you can add people to it so that they can collaborate. Once they accept the invitation, you can create a multitude of documents — similar to what you can do with Microsoft Office — and have your team collaborate on those documents in real time. Combined with Google Drive, this is an excellent choice for collaboration, especially given how feature-rich the mobile and web apps are.

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Android iOS

Microsoft Office

collaboration apps ios
If you work with Microsoft Office, then having the ability to collaborate on your mobile device is a great addition to your productivity and workflow. Once you start a document, it must be saved in the cloud, so that everyone access it and collaborate. You can save documents to Microsoft’s OneDrive, or another cloud service, like Box. Once your document is saved in the cloud, you can start adding people to it. If you use a Windows-based machine, and you’re constantly creating documents in Microsoft Office, then this is an excellent choice for taking your productivity to the next level.

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Android iOS

Evernote


Evernote is a very feature-rich app that not only gives you a plethora of tools to create notes, but also to share them with others. Once you share your notes with your team, you can edit them in a variety of ways. You can discuss, annotate, and have different members of your team work on different aspects of any given document. Evernote also has a strong browser extension called Web Clipper, which is compatible with Chrome, Safari, Internet Explorer, Firefox, Opera, and Microsoft Edge. It allows team members to grab assets from around the web, and combine them in documents. The app also supports the Apple Watch and features a companion app for iMessage.

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Android iOS

OneNote


OneNote is one of the best collaboration apps for Android and iPhone because of its very easy to manage interface. You can share notes with others to work collaboratively, and it supports not only numbered lists and simple note taking, but also sketching and inserting pictures. It also works through any browser. If you have an iPad Pro, this app works perfectly with the Apple Pencil. You can scribble shapes and OneNote will convert them into real, perfectly drawn shapes. This app also supports the Apple Watch.

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Android iOS

Trello

trello team collaboration
Trello is a way to manage a large number of projects within an easy-to-use layout. The app works by organizing everything into boards. Once you create your boards, you can add people to the board, so that they can work together and collaborate. Within these boards are lists of topics that you can create, and within these lists the team can create cards. You can assign tasks, move cards to different lists, comment, attach files, and even upload photos and videos. Trello is a must-have app for those looking to stay in touch while juggling many tasks. It’s also a great way to organize what everyone is doing at all times, so that everything is current. The app also supports the Apple Watch, and there’s a companion app for iMessage.

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Android iOS

Slack

collaboration apps
Whatever the size of your business, you’ve probably heard of Slack. The platform is one of the best ways to get your team together in one place, and get them to collaborate. You can organize Slack by topics, or projects, and easily limit access to a project to the relevant team member. You can share and edit documents, and you can call or message any person within your group or team. The service also integrates with Google Drive, Twitter, Dropbox, and a slew of other popular platforms. The app even supports the Apple Watch.

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Android iOS