Skip to main content

How to copy and paste on Windows, Mac, and Chromebook

A close up of a person's hands typing on a laptop.
Image used with permission by copyright holder

Copy and paste are among the most common — and overlooked — commands found in any operating system, whether it be Windows or macOS. They are an essential part of everyday computing. Still, not everyone knows how to use these features. Thankfully, there are several easy methods for doing so using either your mouse, trackpad, or other peripherals.

Recommended Videos

Difficulty

Easy

Duration

5 minutes

What You Need

  • Windows 11, Windows 10, or macOS

  • Keyboard, mouse, or menu bar

Here’s the rundown on copy and paste.

Note: The following Windows instructions should be applicable to both Windows 11 and Windows 10.

How to copy and paste in Windows 11 using the mouse

Although Windows PCs have a unifying theme for copy and paste functionality, there are a few different ways to do it. Depending on the software, you can use the mouse, the keyboard, the menu bar — or a combination of all three — to get the job done.

While you can make an argument that some methods are faster than others, the one you choose will mostly come down to personal preference, so we’ll break down each one in turn, and you can then pick which is right for you.

Quick tips

  • Right-clicking a selected item will usually bring up a menu with the option to Copy.
  • Right-clicking a space will usually bring up a menu with the option to Paste.
  • The keyboard command for copy is Ctrl + C, and the keyboard command for paste is Ctrl + V.

Step 1: Properly selecting the content you wish to reproduce is the first step when copying and pasting. If you’re looking to copy an image, right-click it and select Copy image to save a duplicate to the clipboard. Then, skip to step 3.

  • For text, left-click and drag your mouse cursor over the portion of the document or browser window you wish to highlight.
  • For folders and other items, right-click the item once or left-click and drag a selection box around multiple files.
  • If you want to bring the keyboard in, you can hold Ctrl, click multiple files or click the first item in a list while holding Shift, and then click the final item you want to copy.
The Copy Image menu option that appears after right clicking on an image.
screenshot/Anita George / Digital Trends

Step 2: Once the content you wish to copy is highlighted, right-click while hovering over any portion of the chosen content and select Copy from the menu that pops up.

Step 3: Once you’ve copied your chosen image, text, or file, place your cursor in the location you wish to copy it to. Then right-click, and select Paste from the menu that appears.

The Paste option icon that appears after right clicking to paste a copied file onto the desktop in Windows 11.
screenshot/Anita George / Digital Trends

How to copy and paste in Windows 11 using the keyboard

The second method for Windows involves using keyboard commands. Here's the step-by-step process.

Step 1: To highlight text with a keyboard, use the Arrow keys to navigate your blinking cursor to the sentence or paragraph you wish to copy, and press the Shift key. Continue to move the cursor over the text you want to duplicate, and a selection box — usually blue — will appear around it. Stop when you have highlighted everything you want.

  • For files and folders, you can use the Tab key to move between sections of the folder you’re currently in. When a folder is highlighted, hold down the Shift key and use the Arrow keys to cover all the ones you wish to copy.
  • Images are a little more difficult but use the same principle as above. Using a combination of the Tab and Arrow keys, navigate to the image you wish to select. Press and hold the Shift key, and move your selection over it to highlight it.
Highlighting a portion of text.
Image used with permission by copyright holder

Step 2: Once your file, text, or image is highlighted, hold down the Ctrl key and press the C key to copy it.

Though the keyboard command for copying is relatively universal, some software-specific macro commands or shortcuts may interfere with the Windows native keyboard commands. If in doubt regarding the proper key combination, look up the command functions directly within the application’s help menu or with a web search.

Step 3: Once the content you want is copied, navigate to where you want to put it, and hold down the Ctrl key once again. This time, though, press the V key. Your image, text, or folder should now be pasted right where you want it.

How to copy and paste in Windows 11 using the menu bar

The third option is to use the menu bar.

Step 1: Many applications have their own menu system to enable copy and pasting, but highlighting what you want to copy will require you to use the mouse or keyboard. Use the methods described above for highlighting what you wish to copy.

Highlighting text to copy it.
Image used with permission by copyright holder

Step 2: Once you’ve highlighted your chosen content, look to the top menu bar in your application or folder, and select the Edit or Home button menu.

Step 3: Select Copy from the resulting drop-down menu.

Step 4: If you can’t spot that particular command, look for the classic overlaid paper symbol used in many applications to denote the copy function.

Using the Copy options offered by the menu bars of apps.
Image used with permission by copyright holder

Step 5: Once you’ve copied what you want to duplicate, head to that same drop-down menu and select Paste.

How to copy and paste in macOS using the mouse

Although Windows and macOS are different operating systems, they perform copying and pasting similarly. That means it’s just as easy, whether you’re using the mouse, keyboard, or in-app menus.

Quick tips

  • Command + C will copy a highlighted item.
  • Command + V will paste a copied item.

Step 1: If you’re looking to copy text with your Apple mouse — Magic or not — click and drag the cursor over the portion of the document or webpage you wish to highlight.

  • For files and folders, select the item once. Alternatively, click and drag a selection box around multiple files.
  • To highlight an image easily, you’ll need to bring the keyboard in to play, too. Hold the Control key, select the image, and choose Copy image to duplicate and save it to your clipboard. Then, skip to step 3.

Step 2: Once you’ve highlighted what you want to copy, right-click while hovering over any portion of the chosen content, and select Copy from the resulting drop-down menu.

Selecting the Copy image option on MacOS.
Image used with permission by copyright holder

Step 3: Once everything you want is copied, place your cursor in the location you wish to paste the content, hold Control and click, then select Paste from the resulting drop-down menu.

The copy and paste options on a pop-up menu that appears after right clicking.
Image used with permission by copyright holder

How to copy and paste in macOS using the keyboard

No mouse? No worries. You can use a keyboard, too.

Step 1: Although it’s a little more limited on macOS than Windows, you can use the Tab key to jump between text boxes for keyboard selection. When you’ve made it to the section you wish to highlight, hold the Shift key and use the Arrow keys to highlight the text you want to copy. Alternatively, use the mouse to put the pointer where you want it, and then use the above method.

  • Files and folders can be selected in much the same way.
  • For images, using the mouse is going to be your best bet for highlighting.
Highlighting a bit of text.
Image used with permission by copyright holder

Step 2: Once everything is selected, hold down the Command key and press C to copy.

Though that particular shortcut is fairly universal, some program-specific macro commands or shortcuts may interfere with the macOS native keyboard commands. If in doubt regarding the proper key combination, look up the command functions directly within the application’s help menu or through a web search.

Step 3: Once everything you want is copied, place your cursor in the location you wish to paste the content, hold down the Command key, and press the V key to paste it in.

How to copy and paste in macOS using the menu bar

Finally, you can also use the menu bar to copy and paste in macOS. Here's how.

Step 1: Highlighting is not something most applications do by themselves, so your best bet is to highlight the text, image, files, or folders using one of the methods mentioned above.

Highlighting a section of text from a larger paragraph.
Image used with permission by copyright holder

Step 2: After you’ve highlighted the data you want to copy, whether it’s an image, text, or both, navigate to the Gear icon or Edit menu.

Various copy menu bar options on MacOS.
Image used with permission by copyright holder

Step 3: Select Copy from the resulting drop-down menu. You may find this process varies slightly from application to application, but it will be the same in most cases.

Step 4: Copy your selected data to the clipboard and then, click on the file or location where you’ll paste your copied information.

Step 5: Select the Gear icon if you’re using macOS or the Edit menu if you’re using Windows.

Step 6: You will then see a drop-down list of options from which you will select Paste to add what you have copied to your file.

Frequently asked questions

What is the easiest way to copy and paste?

For many people the easiest way to copy and paste is using keyboard shortcuts. With this method, you'd just highlight or select the item you want to copy and then press Ctrl + C on your keyboard to copy it. Then you'd navigate to where you want to paste the item and then press Ctrl + V to paste it.

For macOS users, the keyboard shortcuts you'd use are slightly different, but still easy to use:

  • To copy: Press Command + C
  • To paste: Press Command + V

What button do you press to paste?

Well, first of all, you'd likely have to press two buttons on your keyboard to properly paste anything via a keyboard shortcut. And second of all, the buttons you'd need press to paste something will vary slightly depending on your operating system:

  • On Windows: Press Ctrl + V on your keyboard to paste.
  • On macOS: Press Command + V on your keyboard to paste.

How do you copy and paste on a Chromebook?

Generally speaking, you should still be able to use Ctrl + C and Ctrl + V as the keyboard shortcuts for copying and pasting things on a Chromebook. But if you want to know all of your other copy and paste options, check out our detailed guide on how to copy and paste on a Chromebook.

Jon Martindale
Former Digital Trends Contributor
Jon Martindale is a freelance evergreen writer and occasional section coordinator, covering how to guides, best-of lists, and…
Copilot is Microsoft’s cue to redeem Windows and edge past macOS
The new Surface Laptop 13 on a white table.

There is always going to be a big divide between macOS and Windows. Much of it has to do with the functional disparities that are deeply ingrained at an OS-level. Or if you dive into the heated community debates, you will see it broadly as a battle between seamlessness and flexibility. 

Gaming remains the guiding star for Windows adherents. A handful of highly specialized niche industry tools also remain locked to the Microsoft platform. On the other hand, macOS fans swear by the fluid software, plenty of firepower options in the M-series silicon era, and fantastic hardware. 

Read more
WWDC may not deliver the macOS magic I’d love to see. Here’s why
macOS Sequoia being introduced by Apple's Craig Federighi at the Worldwide Developers Conference (WWDC) 2024.

Apple’s Worldwide Developers Conference (WWDC) is just two months away, and that means I’m starting to look forward to what could be coming to the Mac at Apple’s big summer show. The problem is that every time I think about WWDC 2025, I can’t shake one feeling: that Apple Intelligence is going to dominate everything at the event.To be fair, I don’t think Apple can do things any other way. As I’ve written about before, this year’s WWDC is make or break for Apple Intelligence. Apple has to not only make sure that its artificial intelligence (AI) platform catches up with rivals like ChatGPT and Google Gemini, but that it actually offers a service that can outdo its competitors in some ways. It needs to convince the public that Apple Intelligence is a worthy contender for their AI needs.And if Apple gets it right, then Apple Intelligence might finally become the system it was always meant to be, with a revamped Siri that possesses incredible contextual awareness and useful additions to key Mac apps that help you in your everyday life.But while I’m really hoping that Apple Intelligence gets the shake-up it so clearly needs, I don’t want the likes of macOS 16 and iOS 19 to miss out as a result. After all, these are the core aspects of Apple fans’ favorite devices. Without meaningful upgrades here, we’re all going to be a little worse off.

Déjà vu

Read more
The Oppo Find N5 put a Mac in my pocket, and Apple needs to take note.
An Oppo Find N5 is being used for remote access to a Mac.

It’s no secret that the biggest strength of Apple’s ecosystem is the seamless cross-device connectivity it offers. Yet, despite commanding the world’s biggest mobile-computing duopoly, Apple hasn’t offered two-way control for iPhones and Macs to remotely operate each other. It’s a shame, because given Apple’s security-first approach, it’s in the best spot to offer such a facility. 

The situation only changed last year, but only halfway through. With the arrival of iOS 18 and macOS Sequoia, Apple finally introduced iPhone Mirroring. However, there’s still no equivalent that allows you to access and control your Mac desktop on your iPhone. Or an iPad. Some third-party options have existed, though, but haven't really been stellar. 

Read more