Skip to main content

How to sync Outlook contacts with iPhone

Syncing up your contacts is an absolute must on your iPhone, especially if you buy a new one. This helps you ensure that you don't lose touch with anyone you care about. But what about if you use Outlook, Microsoft's emailing service? You might be wondering if you can sync up your Outlook contacts.

Related Videos




5 minutes

What You Need

  • Desktop PC, laptop, iPad, or iPhone

Well, the good news is that it's quite an easy process. Here's how you can sync Outlook contacts with an iPhone. Oh, and if you are on the other end of the spectrum, we also have a look at how to sync contacts to your Android device, too.

An add account screen in iOS with selected.

Sync Outlook contacts directly from my iPhone

The easiest way to sync Outlook contacts with an iPhone is directly from your device. You can do so by going to your iPhone's settings.

Step 1: First, open up the Settings app. Then, scroll down a bit to Contacts

Step 2: From Contacts look for the Accounts option. It will be at the top of the page. Tap this, and then Add Account.

Step 3: You'll see a list of options, and will appear listed. Be sure to select it and sign in with your Outlook account or Microsoft Account.

Step 4: Once signed in, make sure the switches for Mail, Contacts, Calendars, Reminders, and Notes are all checked and flipped to green.

Step 5: Hit the Save button at the top of the screen. You should see an Account Added notification to confirm that everything is synced up!

A sync contacts screen on PC with Outlook selected.

Sync Outlook contacts using a PC

If you're having trouble and still wondering why your Outlook contacts are not syncing with your iPhone, then don't be vexed. You can use iTunes to do the same, manually, on a PC.

Step 1: Download iTunes from the Microsoft Store or from Apple. Open the app when done.

Step 2: Once downloaded, plug your iPhone into your PC. You'll see your iPhone appear at the top of your screen as a little iPhone icon. Click it.

Step 3: Click down in the sidebar to where it says Info. Make sure you choose the Sync Contacts With button, and then choose Outlook from the list. You can choose individual contacts or all of them.

Step 4: When finished, click the Sync button at the bottom of the screen. Then, click Done. Your Outlook contacts should now sync up from your PC to your iPhone.

The export outlook data file window with do not export duplicate items option selected.

How do I sync my Outlook contacts with iCloud?

In this last section, we'll cover how you can manually export your Outlook contacts to iCloud and sync Outlook contacts with iCloud.

Step 1: You'll first want to open Outlook on your PC. Then head to the File menu and choose the option to Import/ Export.

Step 2: Choose Export to a file. In the next screen, choose Comma Separated Values. You'll then be prompted to choose your folders or emails to export. Scroll down and choose Contacts and then name the file, and save it to your desktop or another location.

Step 3: Next, compose an email in Outlook on your PC. Attach the saved file, and send it to yourself. Then, head over to your iPhone and open the email. Open the attachment and you should be prompted to save the contacts. If not, go back to our previous section, then sync again using iTunes.

Now that you know how to sync Outlook contacts with your iPhone, you can also sync your Outlook calendar with your iPhone. If you're really far back, you can check out how to switch from a Windows phone to an iPhone.

Editors' Recommendations

Why Apple’s foldable MacBook could be the Mac’s iPhone X moment
A concept visual of a foldable screen MacBook Folio.

These days, it seems every company and their dog is developing a folding device and trying to convince people it will be the next big thing. Now, Apple is apparently jumping on the bandwagon and is poised to unveil a MacBook with a 20-inch folding display in 2026 or 2027. If it goes well, this could be an even more seismic shift for the Mac than the transition to Apple silicon chips.

In fact, I’m thinking that a laptop with a folding screen could be the Mac’s iPhone X moment -- a product that completely resets an entire product lineup, not just for Apple, but for the entire industry. That means there’s a huge amount at stake.

Read more
3 cool things to try out with Apple’s Freeform app for Mac
Here's my finished garden idea board tjhat I made with Apple Freeform

Apple's new Freeform app provides a simple way to organize your thoughts, visualize a project, and communicate your ideas. It's a blank canvas that's easy to fill with pictures, shapes, notes, links, and more.

Here are three cool things I tried to get started with Freeform: easy sharing, effortless organization, and plenty of style options.
Easy sharing with Mac, iPhone, and iPad

Read more
All the products that Apple didn’t announce in 2022
Apple CEO Tim Cook looks at a display of brand new redesigned MacBook Air laptop during the WWDC22

This year has been an undeniably busy one for Apple. The company released a huge number of products in 2022, from updates and refreshes to totally new products never seen before. Yet, despite the flurry of devices, there were still plenty of absences in the lineup.

That’s right, even with all the Apple products that came our way, there were a few rumored devices that were nowhere to be seen. If you’ve been wondering what happened to the Mac Pro or the iPhone 15 mini, you’re in the right place. Here’s everything Apple didn’t announce in 2022 -- and our best guess for when they may make an appearance.
M2 Pro/Max MacBook Pro
Apple MacBook Pro 14 Mark Coppock/Digital Trends

Read more