While it might not be necessary for personal emails or when you’re sharing funny cat videos with family members, a lot of Gmail users like to have an email signature for business reasons. Rather than typing out your phone number or contact information every time, Gmail will do all the legwork for you.
Since this isn’t a default option, you’ll need to head into your Gmail settings to add or change an existing Gmail signature.
How to add a signature on your desktop
Step 1: Launch your favorite browser and log into your Gmail account as you normally would.
Step 2: Next, click the Settings gear icon the upper-right corner of the screen, and then click on the See All Settings button.
Step 3: Under the General tab, scroll down until you see Signature. Click on the Create New button.
Step 4: In the dialogue box that pops up, enter a name for your new signature. Then, you’ll be taken back to the settings screen, and a new text box will appear next to your signature’s name. Type your desired email signature into this text box.
Optional: Below the signature field, you’ll see a check box that allows you to add your signature before quoted text in email replies. This will make your signature more visible in email threads. It’s worth toggling on if you’re using your email for professional correspondences or if you want your signature to remain visible in follow-up messages. This section below the signature field also contains two other drop-down menu options that allow you to choose if your signature shows up in new emails or in replies and forwarded emails.
Step 5: After you’re satisfied with your signature, scroll to the bottom of the page and click the Save Changes button. That’s it! Your signature will now appear on all new messages and outgoing mail.
If you have an email address from Yahoo, Outlook, or another email service, you can also send emails via that address using Gmail’s Send Mail As feature. You can set that feature up from within your account settings, and once you do, you’ll be able to create a different signature for that email address. Just click the drop-down menu that appears within the Signature section of the Settings page’s General tab. You should see this menu underneath the phrase Signature Defaults. Choose your preferred email address from that menu. Then, from the drop-down menus beneath that menu, choose your preferences for new emails, replies, and forwarded emails. When you’re done, scroll down, and click Save Changes.
How to add a signature on your Android or iOS device
Be aware, though, that the app is a bit more restrictive, and mobile devices simply don’t offer as many customization features. Plus, the signature you set up on the app will only appear when you send email messages from that same device, so you will have to set up your signature on each device separately.
Here’s how you can get — and use — the Gmail app to create your own custom signature on a mobile device.
Step 1: Download the Gmail app to your phone and launch it as you would normally.
Step 2: Tap the Three Horizontal Lines (also known as the hamburger menu) in the upper-left corner.
Step 3: Tap the Settings option in the resulting pane.
Step 4: Select the account you want to add a signature for by tapping on the entry. Note: if you only have one email account connected, it will be your only choice.
Step 5: For iOS devices: Tap Signature Settings and toggle the slider beside Mobile Signature. For Android devices: Tap on the Mobile Signature option (you can find it under the General section).
Step 6: Type in your desired signature and corresponding details.
Step 7: On iOS: When you’re finished, tap Back to save your newly-minted signature. On Android: when you are satisfied with your signature, tap OK to save the changes.
While you’re setting up your Gmail signature, you might as well take the time to customize the rest of your profile, too. There are several other ways to customize your Google email account. For starters, check out our guide on how to change your Gmail account photo. With just a little work on your part, your Google profile will be cohesive, professional, and convenient everywhere you are on the web.
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