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How to build a table of contents in Microsoft Word

Navigating through a Microsoft Word document can be a tedious task for some. Assignments and contracts can lead to many pages that can be hard to keep track of. One solution Microsoft offers for this is a table of contents. In addition to providing an outline and general overview of the content, the feature gives the document a more professional look.

Here’s a guide on how to create a table of contents in Microsoft Word.

Difficulty

Easy

Duration

5 minutes

What You Need

  • PC

  • Microsoft Word

Creating a table of contents

Before you insert the table of contents, you will need to apply heading styles to the pages on your document, which will then be used by Word to formulate the table itself.

Step 1: Go to each page of your document and implement a heading style to the title via Home > Styles. You can also choose to apply subheadings that provide further context to a given page. Heading 1, Heading 2, and Heading 3 are the choices you can use to format headings in order to populate the Automatic Table, which is the most straightforward way to create a table of contents.

Step 2: Now use your cursor and click the area where you want to insert the table of contents. The first page is usually a suitable place for this. Click the References tab and select the Table of Contents button.

The Table of Contents button in Microsoft Word that allows you to choose from an existing template.

Step 3: Choose Automatic Table 1 (Contents) or Automatic Table 2 (Table of Contents), which is only differentiated by the titles each setting will apply.

Microsoft Word will now rely on the headings applied in step 1 to form the table of contents, which includes any text where Heading 1, Heading 2, or Heading 3 was applied to, as well as the associated page number.

For reference, I applied Heading 1, Heading 2, and Heading 3 for the first three header titles shown below, which gives a tiered look to the table of contents.

A Table of Contents in Microsoft Word created via an existing Automatic template.

Updating a table of contents

Step 1: Select the table of contents. Click the References tab and then select Update Table.

Step 2: Choose from either:

Update page numbers only: This option won't update any changes made to the headings, but rather just the page numbers.

Update entire table: This will update the table with any heading-based text that has been modified, in addition to page number changes.

The updating options for a Table of Contents on Microsoft Word.

Customizing the table of contents

Not satisfied with how the table of contents looks via the existing templates? Conveniently, there’s a way to modify the look of your table.

Step 1: Click your table. Select the References tab, choose Table of Contents, and click the Custom Table of Contents.

The Custom Table of Contents button on Microsoft Word used for customizing a table.

Step 2: Within the window that popped up, you can make various adjustments to the table, including how many levels to show, removing page numbers, and alignment changes. You can also open the Options button for further customization. Click OK when you’re done.

The Custom Table of Contents window on Microsoft Word used for customizing a table.

Step 3: If you want to apply additional formatting such as changing the appearance of the text within the table, simply highlight what you wish to change within the table, and modify the size, color, style, etc. These options are located within the Home tab.

Building a table of contents manually

Your document may be set up in a way that may make populating an Automatic Table of Contents difficult. As such, you can opt to insert a manual table instead.

Step 1: Click References, select Table of Contents, and choose Manual Table.

As its name suggests, you will be required to make all the necessary edits such as page numbers. It can’t be updated automatically. You'll need to input all the relevant details yourself.

Step 2: To further customize the manual table, click the table of contents you created. Click the Custom Table of Contents field within the Table of Contents menu.

The Remove Table of Contents option on Microsoft Word.

Removing table of contents

Click the table itself, then select the Table of Contents menu, and choose the Remove Table of Contents option.

For more useful features you can use on Microsoft Word, check out 6 things you didn’t know you could do in Microsoft Word.

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