How to print to PDF in MacOS

Printing to PDF in MacOS is as simple and straightforward as it gets. You don’t need to find, download, and install software like Adobe Acrobat or Reader, as access to printing and converting your Mac files to PDF is all done with built-in features that come standard on any Mac. With this easy how-to guide, you’ll be printing files to PDF on your Mac in no time at all.

Printing files to PDF on your computer has a number of really useful benefits, too. You’re able to save a few trees, ensure cross-compatibility with any platform including Windows and Linux, and share documents at the snap of a finger when printing to PDF in MacOS.

For other PDF-specific content, click over to our rundowns of how to edit a PDF file, how to convert a PDF to a Word file, and how to convert a PDF file to a JPG.

Step 1: Open the File menu

Note: Almost every Mac application can save a document as a PDF, but to make it easy, we’re going to show you how to print a document to PDF in Numbers.

First, open the document you wish to print to PDF in any Mac application. Once your document is open and you’re ready to save it as a PDF, open the File menu at the top of the page and click Print.

How to print to PDF in MacOS

Step 2: Choose the output file type

Now, you’ll notice the appearance of a Print Options dialog box. In the lower left-hand corner, you’ll notice the PDF drop-down menu. If you click on it, you’ll be able to select multiple choices, including emailing your PDF. Be aware that some applications, such as Numbers, might not include this drop-down. In that case, click Print and select the output or delivery method from the new dialog box.

How to print to PDF in MacOS

Step 3: Save as PDF

Now it’s time to click Save as PDF. You’ll notice another dialog box letting you give your file a name, designate its destination, and click Save. Afterward, the conversion process will keep going. It might take more time if you have a larger file—you can keep an eye on it in the progress bar.

How to print to PDF in MacOS

You’re now all set with your PDF. It’s not too difficult of a process. PDFs are very convenient because they are readable on multiple platforms. Now that you know how to make PDFs on your Mac, you can start sending files more easily than ever before.

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