How to print a PowerPoint presentation with notes

While you can use Presenter View to see your notes when presenting your PowerPoint slideshow, you may want to print a copy of your notes as well.

Contents

Print PowerPoint slides with notes on Windows
Print PowerPoint slides with notes on Mac
Print PowerPoint slides with notes on the web

You can print your presentation with a slide on each page and the corresponding notes at the bottom. According to Microsoft, there isn’t currently another option for printing slides with notes.

Difficulty

Easy

Duration

5 minutes

What You Need

Microsoft PowerPoint
Microsoft account for PowerPoint on the web (optional)

Print PowerPoint slides with notes on Windows

Printing your presentation in PowerPoint on Windows takes only a few steps. If you want notes with your slides, it’s a simple setting.

Step 1: Open PowerPoint to the presentation you want to print.

Step 2: Select the File tab.

Step 3: Choose Print and select your printer in the Printer drop-down if necessary.

Step 4: In the first drop-down box below Settings, pick which slides you want to print. You can print them all, the current slide, or a custom range.

Print all slides in PowerPoint on Windows.

Step 5: Click the next drop-down box for Print layout and select Notes page. You’ll see a preview on the right.

Notes Pages selected to print in PowerPoint.

Step 6: Adjust any other settings you’d like before printing, such as switching Portrait orientation to Landscape orientation or Color to Grayscale.

Step 7: Click Print.

Print PowerPoint slides with notes on Mac

If you use Microsoft PowerPoint on Mac, you can print your slides with notes a just a few steps, like on Windows.

Step 1: Open PowerPoint on your Mac to the presentation you’d like to print.

Step 2: Click File > Print from the menu bar.

Step 3: In the pop-up window, choose your printer in the Printer drop-down box at the top if necessary.

Step 4: Choose which slides you’d like to print. You can print all slides, specific numbers, selected slides, or a custom range.

Step 5: Click the Layout drop-down box and choose Notes. You’ll see a preview on the left.

Step 6: Optionally, adjust any other settings you’d like such as Orientation, Output, or Scale.

Step 7: Click Print.

Print PowerPoint slides with notes on the web

Maybe you’re using PowerPoint on the web and prefer to print from there.

Step 1: Visit PowerPoint on the web, sign in, and open your presentation.

Step 2: Select the File tab.

Step 3: Choose Print and pick Print notes pages.

Print Notes Pages selected in PowerPoint on the web.

Step 4: In the small pop-up window, select Open PDF to view your presentation file.

Open PDF dialog box for PowerPoint on the web.

Step 5: Depending on your web browser, click the Print button or download the file to print on your computer.

For additional PowerPoint features, check out Microsoft’s implementation of real-time closed captioning.