Everyone eventually comes across a webpage they need to save for sharing with teammates or doing offline research. You could just copy and paste the link, but sometimes it’s nice to have the page as an image you can view offline, mark up, or print. The most flexible solution to this problem is to create a PDF file you can view or send nearly anywhere.
Let’s go through the most popular browsers and take a look at how to save a webpage as a PDF, step-by-step.
For most browsers, the Print function is the fastest and most effective way to save a webpage to PDF. We know it may appear logical to choose Save Page As… instead, but that option is for saving pages in a web format, not as a PDF, so you’ll want to avoid that option. Print is where you need to go.
Step 1: Open the Settings menu by clicking the three-dot icon in the top right-hand corner and choose Print… This will bring up a printing window. Alternatively, press Ctrl + P.
Step 2: In the printing window, look for the heading Destination and choose Change. This will bring you to Select a Destination. Under the heading, Print Destinations, you should see an option to Save as PDF. Select it. That will load a preview of the pages and allow you to select pages, change the layout, and so on.
Step 3: Once you have made the changes that you need, select Save.
Step 1: First, either choose Print from the Settings menu by tapping on the ellipsis icon in the top-right corner of the browser, or press the Ctrl + P keys to open the Printer window.
Step 2: Select the drop-down menu under Printer where you choose your printing device. One of these options should be an alternative saying Microsoft Print to PDF. Select this option.
Step 3: Go through any other options you may want to change, including margins and scale. Then select Print. This will save all pages in the currently opened webpage. You can narrow down the pages using the Pages tab in the printer window. If you want to actually print the PDF after you are done saving it, there are a number of ways to do that as well.
Note: Microsoft Edge has a Windows 10-themed sidebar that pops open when you choose to print. Older browsers (like Internet Explorer) will use a more traditional printer window—and while it looks different, your options and steps should remain the same.
Safari automatically provides more options than Windows for saving PDFs in particular ways or locations—these extra options can help if you need to move PDFs around between friends or devices regularly.
Step 1: Start on the webpage you want to save. Head up to File and choose Print, or press Command + P to open the printer window.
Step 2: Go to the lower-left-hand corner of the window where it says PDF, and select this drop-down menu. Here you will see a number of options to save the PDF, save it into the cloud, save it as an instant message, open it in Preview before deciding to save, and so on. For a basic save, select Save as PDF… otherwise, choose the option that best fits your needs.
Step 3: Name your file and location, and select Save. You’re done! If you want to edit the PDF further, we suggest taking a look at some of best free PDF editors.
Step 1: Press Ctrl + P to bring up the print menu.
Step 2: Select Microsoft Print to PDF from the printer options. Hit OK when ready.
Step 3: Choose a name and save location and hit the Save button.
Extensions and Web tools
Do you want more options for creating specific kinds of PDF files or customizing your PDFs appearance before they are created? There are a number of online extensions and web-based tools that specialize in converting HTML to PDFs, with plenty of options for how the PDF looks and where it goes. These options are particularly useful for developers and businesses that need to convert a lot of pages at once.
Paperplane: Paperplane is a developer-friendly conversion tool with a variety of options. For quick users, you can just drop in a link, specify the type of web content, and choose a page size and orientation to quickly create a PDF. Businesses may want to pay for a package that includes more options for in-depth PDF management (free trials available). Developers can also set up an API key with Paperplane code to include the tool wherever they need it!
PDFShift: PDFShift is a quick online tool designed for speed. For long term use, all you need is a free account, or you can jump in and convert a link for free whenever you want. This adds a few extra options for casual users, but the real value is in the full set of tools that allow for mass conversions of HTML at high speeds for serious projects.
NovaPDF: NovaPDF provides business-friendly licenses for its PDF creator and manager. You can simply print to NovaPDF to automatically generate a PDF, and customize the “printing” job with NovaPDF’s option for appearance, watermarks, author, viewer application optimization, and more. It’s a good tool for more detailed work.
Adobe Acrobat: If you pay for a subscription to Adobe services (or you’re willing to start a free trial), there is an additional option. Adobe allows you to install a PDF toolbar in your browser. This creates a simple Convert button that allows for super-fast conversions on the fly. The toolbar works on Internet Explorer, Chrome, and Firefox, and may be more convenient to you if you regularly use Adobe tools.
Step 1: On the webpage you want to save, choose the Share button. Don’t worry if you don’t recognize the term “Share button”—you don’t have to download an extra app or anything like that. It’s the name of that little upload button that you can always access on a webpage: In your toolbar, it looks like a square with an arrow pointing upwards, and it’s used for saving, viewing, and cloud services. That’s where you need to start.
Step 2: This opens up a number of upload options for any compatible apps you have installed on your mobile device. Swipe until you find the option to Save PDF to iBooks with an iBooks icon. Select this option.
Step 3: This will create a PDF that is automatically stored and then launched in iBooks for you to peruse. However, you may need a little patience when trying this one. Mobile PDF transitions usually work, but sometimes formatting problems or errors can creep in. If your PDF isn’t very readable, try saving on a desktop instead.
For Android devices, we suggest downloading the simple Convert Web to PDF app, which gives you a quick convert option with a number of basic editing options. You can choose to convert only the text or only the background if you want—and to define a table of contents or quality levels if necessary.
There’s also an instant share option right after conversion if you want to quickly hand the file over to someone else. However, you do have to copy the URL, open the app, and paste it in, which is time-consuming compared to some of our other options.
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