If you need tech support to help you out with a problem or just want to capture a great moment on your PC, you need to know how to take a screenshot. There are a number of different ways to do so in Windows and which method you prefer will be entirely down to your preferences, but we’ll walk you through each of them, step by step.
Using keyboard shortcuts
- Your keyboard’s Print Screen key copies your current screen. You can then paste it into image editing software with Ctrl + V. If you have multiple monitors, this method will create one wide image including all of your displays.
- Pressing Alt + Print Screen will capture only the currently selected window.
Taking a screenshot with keyboard shortcuts is simple, regardless of which version of Windows you’re running. There are only a few steps — that is, assuming you haven’t fiddled with the default keyboard controls and shortcuts.
Step 1: Capture the image — Bring up whatever it is you want to capture on your screen and press the “Print Screen” (often shortened to “PrtScn”) key. It’s typically located in the upper-right corner of your keyboard and will take a screengrab of everything on all of your displays. Alternatively, press “Alt + Print Screen” to capture a screenshot of the active window.
If you’re on a laptop, you may need to press “Fn” + “Print Screen” if your laptop has another feature assigned to that particular key.
There will be no noise or any other indication the screenshot was taken, but the resulting image will be saved as a PNG file to your clipboard. Unless you’re using a version before Windows 8, press the Windows Key + Print Screen to automatically save a full-screen screenshot within the “Screenshots” folder of your picture directory.
If you have Dropbox installed, the screenshot will also be automatically deposited in your Dropbox directory, under Screenshots — great for your “Showcase.” Microsoft’s own OneDrive will do the same if you’ve told it to do so. You’ll find screenshots in your OneDrive folder in Pictures > Screenshots. We provide additional details on the OneDrive method in the next section.
Step 2: Open Paint — As long as you’re running the latest version of Windows 10, type “Paint” into the Windows search bar and click the corresponding result.
If using Windows 7 and 8, you can find the Paint app in a few different ways, but both support the search tool which will find what you need straight away.
Step 3: Paste the screenshot — Once Paint is open, click the “Paste” button in the upper-left corner of the program, or press “Ctrl” + “V” on the keyboard to paste your screenshot.
Step 4: Save the screenshot — Perform any edits you want and click the main “File” option in the upper-left corner, followed by “Save as.”
Step 5: Title the new file, choose a save location, and select your desired file format from the drop-down menu. For most purposes, JPG will do fine, but a variety of other formats are available to choose from such as PNG, BMP, GIF and others. Click the gray “Save” button in the bottom-right corner when finished.
- With OneDrive installed, pressing Print Screen will automatically save a copy of the screen capture.
- Images are saved to OneDrive/Pictures/Screenshots by default
If you’re running Windows 10, you have another option for taking and storing screenshots: Microsoft’s cloud storage platform, OneDrive. Once opened, it will ask you if you’d like to automatically save your screenshots to the cloud every time you hit the “Print Screen” key. From there, you can easily access the screenshots by copying a link. Here’s how it works.
Step 1: Open OneDrive — If you haven’t yet, go ahead and launch OneDrive on your Windows 10 computer. You can find this free application, which comes with Windows 10, in the Start menu under by searching for it in the Windows search bar.
If you’ve already set up OneDrive, the folder should open in Windows Explorer. If not, you’ll be prompted to log in with your Microsoft Account — simply follow the on-screen instructions.
Step 2: Press the Print Screen key — Press the aforementioned “Print Screen” key and you should see a prompt from OneDrive asking if you’d like to save your screenshots to OneDrive. Go ahead and confirm, and from then on, a PNG file of your screenshot will be saved to OneDrive every time you press “Print Screen.” This also works for Alt + Print Screen, which takes a screenshot of the active window instead of the entire desktop. Your computer will make no sound or other indication when you take a screenshot, but the photos will automatically be saved to OneDrive.
If no message pops up when you press Print Screen, you can enable this feature manually. Right-click the OneDrive icon in your system tray, which is located just left of the clock in the taskbar. You may need to click the arrow icon to find it. When you find the cloud icon, right-click it and select “Settings.” Then, click the “Autosave” tab and make sure “Automatically save screenshots I capture to OneDrive” is enabled.
Step 3: Find and share the files — Launch OneDrive from the Start menu and open the “Pictures” folder. Inside, you’ll find the “Screenshots” folder, which will contain all of the screenshots you’ve previously taken. You can grab these files and move them to any folder you like, or edit them with your image editor of choice.
You can also share them with friends by copying the appropriate link — simply right-click the file and select “Share a OneDrive link.” A URL for sharing the screenshot with a friend will automatically be copied to your clipboard, which you can then paste into any email or chat message.
Using the Snipping Tool
The built-in screen capture utility in Windows works well enough, but it’s not the most robust or versatile when it comes to saving a snapshot of your screen. Thankfully, Windows also comes with the Snipping Tool, a built-in utility that allows users to better define and capture portions of their desktop display as a screenshot, without the need for a keyboard.
It’s a tool that’s constantly evolving though and if you’re a Windows Insider, you may have access to the latest version with all the newest features. If you aren’t running an insider preview build of Windows 10, read on, but for those who want to learn more about the new Snipping Tool, skip ahead to the next section.
Traditional Snipping tool
Step 1: Open the Snipping Tool — Click the Start menu, navigate to the “Windows Accessories” folder — or the “Accessories” folder, if using Windows 7 — and select “Snipping Tool” from the list of native Microsoft applications. The icon depicts a pair of blue scissors with two white ovals beneath. Alternatively, search and open the program using the Windows search bar.
If using Windows 8, click the down arrow in the bottom-left corner, press “Ctrl” + “Tab” or swipe downward from the center of the display to access the “Apps View.” From there, select the Snipping Tool.
Step 2: Choose the snip type or delay — Once open, click the down arrow to the right of “Mode” in the upper-left corner of the program window, and select your desired snipping type from the list of drop-down options. The full-screen option captures your entire screen, while other options let you specify an area. Additionally, you can define a short delay in case you need to get screenshots of system or context menus which disappear when you select the Snipping Tool.
Step 3: Define the selection — Use your mouse or trackpad to manually define your screen-capture selection. The full-screen snip and window-snip don’t provide a ton of leeway in terms of versatility and selection choice, but the latter will still require you to choose the appropriate window before continuing.
Step 4: Save the screenshot — Perform any edits you want, such as highlights or annotations, and click the “File” button in the upper-left corner. Afterward, select “Save As,” title the new file, choose a save location, and select your desired file format from the drop-down menu. If your screenshot includes text, you’ll notice increased clarity if you save the file as a PNG, but you can check out our guide to different image formats to help you choose the best one for each scenario.
Step 5: Share your screenshot — Click the gray “Save” button in the bottom-right corner when finished, or if you prefer, you can click the envelope icon to email the screenshot as an attachment.
The new Snipping Tool
Introduced with Windows Insider build 17661, the new Snipping Tool makes taking screenshots and annotating them easier than ever. Easy snipping means that you no longer need to go through the menu system to save a screenshot with the tool. Simply open it, define an area and it will be automatically saved to the clipboard where you can paste it where you want.
Blending the old world with the new, you can simply press your keyboard’s “Print Screen” key to open up the snipping tool if you enabled it through the Keyboard Settings page. Alternatively, you can click the tail-end of your Pen device if you remap it to that function through the “Pen and Windows Ink Settings” menu. You can also use the longer, Windows Key + Shift + S command.
If you want to make some edits to that screenshot, such as annotations, or remove sensitive elements, you can do so through the new Screen Sketch app. To access it quickly, Microsoft’s new build throws up a notification when you make a ‘snip’ that when clicked, takes that screengrab straight into newly standalone Screen Sketch app for alteration.