Whether you need a printer for a small business, home office, or school, it’s important to choose a device that makes printing quick and easy. Choosing the best printer can be complex due to the wide range of features available. Fortunately, our list of the best printers will give you a better idea of the features and innovations that match your needs, starting with the best all-around model, the HP OfficeJet Pro 9015.
HP OfficeJet Pro 9025e
Best all around printer for home and office
- Solid print quality
- Fast speeds suitable for office printing
- Integrated MFP capabilities
- Automatic duplexing
- Small touchscreen
- ADF tray capacity could be bigger
Why should you buy this? It's a solid all-around printer that's great for documents and photos.
Who is the HP OfficeJet Pro 9025e for? Homes and offices with moderate printing needs.
Why we picked the HP OfficeJet Pro 9025e:
The prior generation HP OfficeJet Pro 9015 was a solid printer, and HP has made some improvements to make it an even better color inkjet this year with the OfficeJet Pro 9025e. Though the price has increased jumping to the most current model, you're getting faster print speeds — at up to 24 pages per minute on black-and-white prints — along with 1,200 dpi scans and an automatic document feeder with a tray capacity of 35 pages for quick scans and copies. The tray loader can handle up to 250 sheets of paper, and the printer can output to a variety of formats and paper sizes, including envelopes, cards, labels, and more. And with an output of up to 4800 x 1200 resolution for color jobs, this printer is versatile enough to handle photo printing as well.
With the OfficeJet Pro 9025e, HP includes six months of its Instant Ink subscription service, which monitors how much ink you have in your cartridge and sends you replacements when you're running low. While it may not be worth it to subscribe if you're not churning out regular print jobs, it's a nice feature for small offices with limited space in supply closets. Other features include Wi-Fi printing, a companion app to monitor print status, and support for AirPrint. HP also sells XL cartridges, which will help reduce printing costs in the long term. This printer averages about 3.3 cents per page, and it can also handle two-sided duplex printing to help reduce your paper cost.
HP LaserJet Tank 2504dw
Affordable laser for monochrome document printing
- Fast printing speeds
- Affordable print costs
- Easy to use
- Wireless printing supported
- Monochrome only, no color
- Higher price than budget laser printers
Why should you buy this? The HP LaserJet Tank 2504dw delivers fast print speeds and exceptionally affordable print costs.
Who is the HP LaserJet Tank 2504dw for? Home and small office users looking for economical monochrome printing.
Why we picked the HP LaserJet Tank 2504dw:
HP's LaserJet Tank 2504dw might not come with all the bells and whistles or fancy designs as some other printers on our list, but it's designed to be an affordable workhorse for homes, home offices, and small businesses. A scanner isn't included and it can't print in color but it is a fast printer that can churn out documents at 23 pages per minute. The monochrome printing limits this printer to text-based jobs, like documents, homework, PDFs, shipping labels and invoices rather than photos and craft projects.
If you find yourself primarily printing black-and-white jobs, this printer's superpower is its affordable long-term cost and unique toner tank that reduces the cost of refilling toner. The cost per print is roughly 1 cent per page, depending on how much of the page is covered in the black toner. This printer is designed to be a low-cost investment, rendering crisp text with its laser-printing technology. HP gave the LaserJet Tank 2504dw a 250-sheet tray with automatic duplexing. It supports plain, heavy, and Bond paper at 60 to 163-gram weights.
The printer's affordable price and economical print costs make it a winner for those on a budget. HP borrowed a page from its refillable tanks for inkjet printing, creating a cost-effective and environmentally friendly, reloadable toner kit that you can purchase to refill, rather than replace, the toner cartridge on your LaserJet Tank 2504dw. Mobile printing, AirPrint, and wireless printing are all supported, and you can use the HP Smart mobile app to collect more information and adjust the settings of the LaserJet Tank 2504dw.
Epson WorkForce Pro WF-4730
Affordable workgroup printer with terrific print output
- Fast printing speeds
- Reliable inkjet quality
- Borderless prints up to 8.5-by-11-inch
- No auto-duplexing ADF capability
Why should you buy this? It's a big MFP that does everything and does it well.
Who is the Epson WorkForce Pro WF-4730 for? Workgroups and small office users who need a fast printer.
Why we picked the Epson WorkForce Pro WF-4730:
Epson's powerful Workforce all-in-one printer is a boon for offices that still need a reliable printing solution that can handle whatever they throw at it. It's designed to be highly accurate and uses technology to minimize heat so the printer lasts as long as possible while still handling frequent work.
It's also speedy for its size: The printer has a 20 ppm rating for printing and copying either B&W or color, and an ADF makes scans and copies speedy. The Epson WorkForce Pro WF-4730 also supports faxing for the rare times when you need to use that feature. Plus, the 500-sheet tray is larger than many printers offer at this size. The model also sports all the reliable Epson features we love, including a solid touchscreen for controls, app management for setup, built-in wireless support for the office network, and more.
Fast duplexing wireless color laser printer
- Fast printing speeds
- Terrific printing quality
- Great for high-volume printing
- Expensive operating cost
Why should you buy this? It's a great laser printer without any of the extraneous features.
Who is the Brother HL-L3270CDW Printer for? Office users who need a color laser printer.
Why we picked the Brother HL-L3270CDW:
If you want a laser printer for your home or office, the Brother HL-L3270CDW is a safe bet, a compact device that you can get at an affordable price. This printer can blaze through jobs at a rate of 25 pages per minute, and it holds 250 sheets of paper. Both of these factors make it a good choice for offices, where people may need to print out a lot of documents without waiting for someone else’s job to finish.
The printer isn’t just fast; it also supports duplex printing for double-sided pages.
Setting up the Brother HL-L3270CDW is a cinch, and in addition to its Ethernet and USB connections, it also supports wireless printing; you can connect with Android and Apple devices, among others.
Epson EcoTank ET-3760
Best way to save on ink costs
- Cost-effective ink refills
- Inkjet quality and reliability
- No cartridge waste
- Have to buy ink in bulk
- Small ADF tray
Why should you buy this? You have moderate printing needs and don't want to spend a fortune on ink.
Who is the Epson EcoTank ET-3760 for? Small office users with limited ink budgets.
Why we picked the Epson EcoTank ET-3760:
The EcoTank offers an alternative printer model that could be exactly what you're looking for: Instead of replacing ink cartridges, this printer uses compartments that you fill up with ink using the included bottles. It's less expensive than using ink cartridges and an ideal solution if you don't print color often but never want to run out of a cartridge at an inopportune time. The included bottles alone will keep a printer going for two years even with regular work.
The all-in-one printer isn't just about savings, though: It also offers a 15 ppm speed for black-and-white prints and an 8 ppm speed for color. There's a 250-sheet storage tray, plus a 30-page auto document feeder for scanning and similar tasks. Automatic two-sided printing is supported as well. It even works with Alexa, so you can give it voice commands to help prepare for a printing job.
The combination of features on the Epson EcoTank ET-3760 makes it ideal for a small business or home that may only have intermittent but important printing projects and wants to avoid the cycle of endlessly buying ink cartridges even when they aren't technically needed.
Compact office printer
- Small footprint
- Loaded on features
- Physical buttons for easy control
- Boxy design
Why should you buy this? It has all the features of an office printer with a home printer footprint.
Who is the Brother MFCL2750DW for? Office users who need a fast printer.
Why we picked the Brother MFCL2750DW:
Brother's latest update to this solid printer helped maximize speeds, making it an ideal option for a busy home or office where you want printing jobs done fast. It can reach 36 ppm for black-and-white printing and is also speedy at copying and faxing for maximum productivity.
It also features single-pass two-sided printing for even more efficiency, and the automatic document feeder holds 50 sheets, making it one of the best options on our list for larger scanning projects and similar tasks. All the wireless connectivity you could want is included here, including NFC touch-to-connect for fast printing, support for printing from cloud services like Dropbox, OneNote, and Google Drive, and the ability to easily connect to your desktop, laptop, and other devices.
Unless you do larger printing projects from home, the Brother MFC-L2750DW may be a little too much of a workhouse printer for your needs. It's a perfect fit for a lobby or front office where speedy printing can be a big advantage but a full laser printer isn't really needed.
HP DeskJet 3755
Affordable and stylish inkjet for dorms and homes
- Compact design
- Attractive, colorful look
- Slow printing
Why should you buy this? It's tiny, understated, and still produces great-quality prints.
Who is the HP DeskJet 3755? Students and home users who want a printer but don't want a boxy design
Why we picked the HP DeskJet 3755:
HP's DeskJet 3755 replaces the company's Tango X printer on our list as a stylish and affordable printer that's suited for those who may not have frequent printing needs. The unique design of this printer makes it a stylish option for dorm rooms, as it sheds the black box design of its contemporaries in favor of a slim profile with a little pop of color. This makes the DeskJet 3755 one of the smallest printers on the market today with solid print quality.
But don't let its diminutive footprint fool you — this small-in-one printer can still pump out up to 19 pages per minute in monochrome or a more modest 15 pages per minute with color jobs, and it's also able to wirelessly print, scan, and copy for multifunction documentation needs. HP also offers its subscription Instant Ink service to help you manage your ink cartridges, ensuring you're always ready for your next print job.
Best monochrome laser printer for light use
- Very low cost
- Fast print speeds
- Easy wireless connections
- Compact design
- Expensive operating cost
- No duplex printing
Why should you buy this? It's a fast, compact laser printer that takes all of the work out of printing black and white documents and shipping labels.
Who is the Brother HL-L2305W for? Work from home offices and small businesses that don't print several documents each day.
Why we picked the Brother HL-L2305W:
The initial cost of the Brother HLL2305W is shockingly low for a laser printer. With a cost of just a little over $100, you might expect this to be an inkjet but this budget-priced printer can roll through 24 pages per minute and lasts a long time before needing new toner. It's monochrome and meant for printing documents and it handles that task beautifully.
Brother has excellent wireless compatibility and didn't skimp on its budget model. It's easy to print over your Wi-Fi network from Apple devices using AirPrint, Google, and Android via Cloud Print, Windows WSD or you can use Wi-Fi direct if a local area network isn't available.
It's not all good news and the toner is where Brother makes back some money. If you're printing several pages each day or a big batch weekly, the costs might add up too quickly and overcome the initial savings. However, for lighter use, this is a fantastic deal.
Affordable ink depends on several different factors: How much the cartridges cost upfront, how much ink the printer uses on average, and how long the cartridges last. Ultimately, it's best if you take a look at specific models and check how much the cartridges are and how long they appear to last (usually measured in page yield). Even within the same brand, ink costs can vary considerably based on the printing machine.
In general, you should look for printers that offer a high page yield for their cartridges and cartridges that are more affordable compared to alternatives. These two stats combined can tell you a lot. Inkjet printers with their liquid ink cartridges tend to cost more over time than laser printers with their large toner cartridges. All our top-brand picks, like Canon, HP, and Epson, tend to be quite efficient. Our HP picks, in particular, might be a good choice if you want to save money on ink (we were a little disappointed in our Canon Pixma model's ink performance, however). If you need to run larger print jobs, consider a printer with refillable ink tanks. While they may require a higher initial investment, the tank refills will lead to a cheaper per-page print cost and will be more environmentally friendly. If paper use is a concern, choose a printer that supports automatic duplex, or two-sided, printing.
Laser printers with their toner cartridges have high initial costs for replacing toner, but toner lasts longer than almost any other printer ink type. However, if you want a home or small business printer, then a laser printer probably isn't on your list. In that case, we suggest you take a look at our top HP OfficeJet pick. HP offers very high-quality ink cartridges for its OfficeJet models, and they'll last longer than most alternatives. If you need to stretch your budget, seek out a printer with larger cartridges or XL cartridges if those are available from your manufacturer. These larger cartridges generally will cost more upfront but will reduce the cost per page in the long run as they will last longer.
Aside from the high initial costs, laser printers tend to be more affordable in the long run because they are so cheap to operate. However, let's say that you're looking only at inkjet printers: What should you look for?
Even if you are only printing office documents, you’ll want to stick with the established brands that make durable, dependable printers. We’re talking about Epson Workforce models, HP Officejet printers, and similar brand families. Multifunction printers, or MFPs, will offer more robust capabilities, including scanning, faxing, and copying.
Everyone’s got a favorite brand, but it’s no accident that names like Canon and HP regularly pop up. These brands produce quality machines and offer something for every printing need, which means you’ll be able to find something in your price range. Brands like Brother aren’t quite as ubiquitous, but they also manufacture high-quality printers worth considering. Epson also is making some excellent photo-quality home printers these days, a departure from the enterprise-level printers the company has previously manufactured. We highly suggested looking at our printer buying guide, too.
You shouldn’t look at printer speed as much as you should consider its output quality, but you can usually find how fast a printer works by checking out its specs. Anything above about 20 ppm for black-and-white is good for the average inkjet printer. You can usually bump this number up to about 20 ppm if you’re looking at a laser printer. Printers with 40 ppm aren’t as common, and it’s improbable that you’d need to see this kind of yield for a home printer.
If you are using your printer every day or several times a day, it's probably better to leave it on. Turning printers on and off all the time can lead to wear and tear, and may dry out ink faster. Many printers have sleep modes that make it easy to keep them on.
Traditionally, around three to five years. This is still often true, although you may find your home printer lasts longer these days as printing just isn't as common as it was, so there's less wear on the hardware. New printers have a variety of functions, from improved wireless access to voice assistant control, which can make them great upgrades if you have a printer that's several years old or more.
Every printer manufacturer recommends using its own brand of ink cartridges, refills, and toners. However, there are often third-party inks and toners that claim compatibility while cutting the cost dramatically. The savings can be tempting but there is a risk of clogging the printer, inconsistent color, less than ideal print quality, and other problems.
Sometimes, third-party ink and toner might be the only solution available. For example, a manufacturer might discontinue cartridges and toner for older models.
The bottom line is that third-party ink cartridges, refills, and toner are an option when the manufacturer brand isn't available or is too expensive. Just keep in mind that the performance isn't guaranteed and it can clog inkjet nozzles.
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