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How to embed a YouTube video in PowerPoint

Adding a YouTube video to your PowerPoint presentation is a great way to improve how exciting and engaging it is. That might be a low bar with a PowerPoint, but if you can keep people watching and listening for longer, you're more likely to get a good result from your presentation.

Here’s how to embed a YouTube video in PowerPoint to make it the best it can be.

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5 minutes

What You Need

  • Microsoft PowerPoint

  • PC or laptop

Embedding a YouTube video into PowerPoint

Step 1: Head to the slide where you want to embed a YouTube video by clicking it in the sidebar section, where all your slides are located. Now, click the exact area where you want to add the video, such as the title header or within the main body of text underneath.

Clicking an area in a PowerPoint slide where you can add a video to.

Step 2: Click the Insert tab at the top. Select the Video icon. From the drop-down list that appears, choose Online Video.

Please note that the PowerPoint 2019 and Microsoft 365 PowerPoint versions will allow you to embed a video in by solely copying and pasting, just the YouTube video link.

The Online Video button in Microsoft PowerPoint.

Step 3: Open the video you wish to embed on YouTube. Under the video player, click Share and then the Embed icon. Under the Embed Video title, click the Embed Code once, which will select the entire code section. Click the Copy button or use the keyboard shortcut (Ctrl + C on Windows).

Copying the embed code for a YouTube video.

Step 4: Go back to your PowerPoint presentation window after you’ve copied the necessary code. Within the From a Video Embed Code section, paste the code into the adjacent field. Click the Enter button on your keyboard or click the small, grayed-out Arrow.

The area to insert embed code for a YouTube video in Microsoft PowerPoint.

Customizing the embedded YouTube video

Step 1: You can customize how you want the video to play on your slide. Click the Playback tab and make any necessary adjustments, such as the video playing automatically or only letting it play when you click the video itself.

The Playback tab in Microsoft PowerPoint where you can customise the settings of an embed YouTube video.

Step 2: You can also click the video frame, then right-click and select the Format Video tab for further modification tools, such as the video’s brightness, size, and more.

The Format Video window where you can customize specific settings of an embed YouTube video in Microsoft PowerPoint.

Inserting a video file directly into PowerPoint

If you’d prefer to embed a video into your PowerPoint presentation with a video contained within your system, Microsoft provides an option to do so.

Step 1: Choose exactly where you want to add a video file. Click the Insert tab and select the Video icon. Click the Video on My PC field.

The Video On My PC button in Microsoft PowerPoint.

Step 2: Navigate to the video you want to insert, then double-click it or click it once and select the Open button. Microsoft PowerPoint will embed the video with its own media player.

Please remember that if you do prefer the option to insert a video directly from your PC and you'll need to show the presentation via an external system, don't forget to save both the PowerPoint and video files onto your USB, external hard drive, etc. Otherwise, it won't be able to play the video. Moreover, add both of them into a single folder so they're interconnected to ensure playback.

A video inserted directly from your PC into a PowerPoint slide.

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