While Facebook does a good job bogging down your calendar(s) with every birthday under the sun, keeping track of everything else can be a difficult juggle, especially if you use more than one platform. An appointment entered on an Android phone likely won’t appear in Outlook automatically.
Thankfully, there’s a way to sync information between Outlook and Google Calendar, like scheduled meetings, doctor appointments, and so on. The method is simple, but it’s not a two-way communication. Here’s how to sync Outlook with Google Calendar and then shift into reverse.
Note: This only applies to Outlook. If you added a Gmail account to the Windows 10 Mail app, Google Calendar syncs to the Windows 10 Calendar app if the setting is toggled on.
These instructions essentially retrieve a live URL from Google Calendar that can be inserted into Outlook. This keeps all Google-based entries synced with Microsoft’s service.
Step 1: Go to Google Calendar and log in.
Step 2: Under My Calendars listed on the left, hover the mouse cursor over the calendar you want to sync and click the Three-dot icon that appears.
Step 3: Select Settings and Sharing on the pop-up menu.
Step 4: On the next screen, select Integrate Calendar listed on the left.
Step 5: Copy the URL listed under Secret Address in iCal Format.
Step 6: Go to Outlook and log in.
Step 7: Select the Calendar icon displayed on the left.
Step 8: Click the Add Calendar link located to the left of the main calendar.
Step 9: A pop-up window appears. Select Subscribe from Web listed on the left.
Step 10: Enter/paste the URL copied from Google Calendar.
Step 11: Click the Import button to finish.
For kicks, let’s shift this guide into reverse and sync Outlook’s calendar with Google Calendar. Again, we use a URL so the two remain current.
Step 1: Go to Outlook and log in.
Step 2: Select the Gear icon on the main toolbar to access Outlook’s settings.
Step 3: On the rollout menu, select View All Outlook Settings at the bottom.
Step 4: In the pop-up window, Calendar should be selected by default. Click the Shared Calendars option on the second column.
Step 5: Under Publish a Calendar, click the Down arrow next to Select a Calendar, followed by the calendar you want to export.
Step 6: Click the Down arrow next to Select Permissions and choose Can View All Details.
Step 7: Click the Publish button.
Step 8: The calendar is now public. Click the ICS link that appears and select Copy Link on the pop-up menu.
Step 9: Go to Google Calendar and log in.
Step 10: On the left, click the Plus symbol next to Other Calendars.
Step 11: Select the From URL option on the pop-up menu.
Step 12: Enter/paste the URL copied from Outlook Calendar.
Step 13: Click the Add Calendar button to finish.
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