While Microsoft Office is offered at a few different prices, none of them are considered budget-friendly. In fact, it’s quite the opposite: The increasingly scarce stand-alone versions of the office suite start at around $150. The pricing of its app subscriptions start at $7 per month or $70 annually, and the costs are generally higher for professional versions of these popular productivity apps.
It’s understandable if you’d rather not commit to a subscription or use the one-time fee option. Either way, it’s a lot of money to spend on software. But if you don’t require all the latest features, there are ways to save a considerable amount of cash on Microsoft Office. In the guide that follows, we look at four ways to get Microsoft Office for free.
Use the free web apps
Microsoft has been gradually expanding the number of apps you can use online for free and now offers an impressive suite that can easily merge with downloaded apps, with plenty of functionality for the average project.
It’s also really easy to sign up. Go to this webpage, pick the app that you want (scroll down for all options), and log into your Microsoft account to get started. (If you don’t have a Microsoft account, signing up for one is easy.) This method allows you to use Word, Excel, PowerPoint, OneNote, Calendar, and other traditional Microsoft apps. It also gives you access to more niche apps, like Sway, an interactive report/presentation app; People, an advanced contact list; and OneDrive, a cloud storage service where you can access and save your files.
So, if this is all here and available for free, why does the rest of this article exist? Because while these apps are useful, they’re also limited to only very basic functions. They don’t offer the full features that Microsoft 365 (previously known as Office 365) provides, and you need an online connection to use them. It’ll work for simple tasks, like putting together a simple document, but it won’t work for more complicated ones.
Get Office apps through your school
If you are part of an education organization (student, faculty, or staff), enter your school email address on this site and see if you can get a version of Office for free. Microsoft extends the Office 365 Education program to all students, but your school needs to be signed up first. The benefits include access to the Office apps you expect (such as Word and Excel), plus other apps, such as Microsoft Teams, Access, and Publisher.
If you just graduated, you may not be able to get Office apps for free, but you can get them at a very low cost. The alumni discount allows you to get Office 365 Personal for just $1 per month for 12 months, a great deal for those starting out in their professional environments.
Try a free 30-day trial of Microsoft 365
Free trials are still a thing, and Microsoft Office apps are no exception. If you want to experience Microsoft 365 for free, you can — for a full month. Just head to the free trial page and sign up. The trial allows you to download Microsoft 365 for up to six users and across Windows, Macs, and mobile devices. Plus, you get 1TB of OneDrive cloud storage for each user to experiment with. The trial includes the latest versions of Word, Excel, PowerPoint, Outlook, and other apps.
The downside is that you only get a month of service, which obviously isn’t beneficial if you need long-term access. Another caveat is that Microsoft requires your financial account information before the download and will start automatically charging you after the month is up, which can make disentangling yourself from Microsoft 365 a little difficult (which is the point). It’s a good way to try out the full version of Microsoft 365 to see if it offers enough to be worth the price tag, but be ready to cancel if you don’t want to be charged.
Note: Some product offers can be a little tricky, like the “Try Microsoft 365 Personal for free” hook on the Microsoft Store. Be warned that this is still referring to the one-month trial version, even if it doesn’t come right out and say so. And don’t try those “free product key” websites, which tend to be pretty sketchy and rarely deliver.
Sign up for an evaluation (30 to 60 days)
Microsoft’s Evaluation Center is a program that allows you to test out certain Office apps for a limited period. The only Office Evaluation program Microsoft offers is for Office 365 ProPlus. The test session lasts 30 days. It’s essentially another way to get a free trial, but this option provides specific and full-featured software.
Remember that it is an evaluation period, though. The service will stop automatically at the end of the 30-day term. Also, Microsoft may use this service to help work out the kinks in newer apps. Unlike paid and updated Office versions, the evaluation option is more of a testing ground. Users shouldn’t expect everything to be perfect the first time around.
Don’t forget that you can use free Microsoft Office alternatives
If you need Office-like apps and need them fast, free alternatives can look especially appealing. The free apps tend to have interfaces very similar to Office apps. Plus, their files can often transfer over to the Office suite with little to no hassle. You might run into formatting differences or compatibility challenges, though.
The free options can help out in a pinch, but many people rely on them to save money without sacrificing quality. If you want the authentic Office experience, though, it’s doable on a budget. Microsoft’s web apps are handy, and especially for students, free access through your educational institution might be your best bet. Whether you grab a free trial to get a presentation in on time or download an Office alternative for long-term use, you’ll be in good company.
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