Skip to main content

How to automate tasks in Windows to make everything faster

In daily use of Windows 11 or Windows 10, you might notice that a lot of the things you do are repetitive. As soon as you turn on your PC, you might end up launching a specific app like a web browser. You might even be launching programs in tandem, like Slack, Teams, and Microsoft Office.

If you're hoping to be more productive and save time, automating these tasks to happen on their own without a mouse click or a keyboard as soon as your PC boots up is something to consider.




5 minutes

What You Need

  • Access to the internet

You don't have to just automate productivity-related tasks, either. You can automate system tasks like shutting down your PC at a specific time of day to save power. We'll cover two tools that can help you do this: the native Task Scheduler tool in Windows, as well as Microsoft's Power Automate app. Both should help make your life easier.

A screenshot of the main Task Scheduler app on Windows 11
Arif Bacchus/ Digital Trends

How to automate tasks using Task Scheduler

The top way to automate tasks in Windows is by using the Task Scheduler. With this system tool, you can create scripts that turn on at a specific time on your PC. There's a script available for pretty much anything you can think of. Just be warned, this tool can seem a little daunting to use since the interface isn't quite as intuitive. But don't worry, we'll guide you through the steps right here for launching a program upon boot-up of a PC.

Step 1: Open the Windows Start Menu and search for Task Scheduler, then select on the top result.

Step 2: In the open window, under Actions in the sidebar, choose the Create Basic Task option. You can give the task a name or a description if you like.

A screenshot of the process of creating an app in Task Scheduler in Windows 11
Arif Bacchus/ Digital Trends

Step 3: Select Next and choose when you want the task to run. You can pick daily, weekly, monthly, one time, when the computer starts, when I log on, or when a specific event is logged. For our case, we are choosing the When i log on option since we'll be launching apps.

A screenshot of the trigger options for Task Schedulers on Windows 11
Arif Bacchus/ Digital Trends

Step 4: Pick the action you'd like. We chose the Start a program option and then navigated to where the program is saved. That's typically in the Program Files folder. Click Open to confirm.

A screenshot of browsing to a specific task in the Task Scheduler app on Windows 11
Arif Bacchus/ Digital Trends

Step 5: Choose Next to view the summary page, as seen below. You can save it by selecting Finish

Finishing an automation on Task Scheduler in Windows 11
Arif Bacchus/ Digital Trends

Step 6: At any time, you can select the Task Scheduler Library section in the sidebar to see all the tasks you've created or that are running. Simply select the task, then Delete to remove it if you're no longer pleased. Or choose Disable to disable the task.

A screenshot of Power Automate on Windows 11
Arif Bacchus/ Digital Trends

How to automate tasks using Power Automate

As a second option, you can use Power Automate to automate tasks in Windows. This is a tool you can download from Microsoft. Power Automate works just like Task Scheduler in that you can create scripts, some of which can be more complex.

Step 1: Head to Microsoft's website and download Power Automate.

Step 2: Launch the installer, and follow the steps on your screen. Sign in with a Microsoft Account.

Step 3: Once the app is installed, choose Examples at the top of the application. You'll see various examples for how to use Power Automate. We suggest looking at the Desktop Automation option for tips on how to get started. You can customize these tasks to your liking and save them as new ones.

A screenshot of sample desktop workflows in power Automate in Windows 11
Arif Bacchus/ Digital Trends

Step 4: You can select the Pencil icon next to any example task to get started with creating an automation. It will open in a new window. In our example, we're choosing the Open a folder option.

A screenshot of Power Automatee and the edit function for c
Arif Bacchus/ Digital Trends

Step 5: Click the downward-facing dots next to each step under Main to edit it according to whatever task you want to complete.

Step 6: When you're done editing the task, select the Save as option at the top of the open window to save it.

Step 7: Close the open window. You'll see your tasks under My flows in the main Power Automate app.

Even though Task Scheduler and Power Automate are two of the easiest ways to automate tasks on Windows, there are other options. Both of these options are free, but you also can consider some paid apps that help you build macros, like Simple Macro Recorder. There's also JitBit Macro Recorder.

Editors' Recommendations

Arif Bacchus
Arif Bacchus is a native New Yorker and a fan of all things technology. Arif works as a freelance writer at Digital Trends…
4 high-end features Windows laptops still have over MacBooks
Lenovo Yoga 9i Gen 9 top down view showing tablet and pen.

Apple's MacBook lineup has exploded over the last several years, with its Silicon chipsets offering class-leading performance and efficiency. The MacBook Pro, in particular, is faster than many Windows laptops, longer-lasting than most, and has an excellent mini-LED display. There are many good reasons to choose a MacBook over a Windows laptop in today's market.

But all isn't lost for the Windows platform. Even aside from the upcoming Snapdragon X Elite laptops that look to be competitive, there are still some more basic features that you can only get on a Windows laptop at the moment. Here are the four that I keep coming back to.
Windows Hello

Read more
If you use a VPN, don’t skip this important Windows 11 update
Microsoft Surface Laptop Go 3 rear view showing lid and logo.

It's not you; Windows is causing the issues this time. If the VPN on your Windows 11 or Windows 10 computer is having a hard time connecting, it is likely because of Microsoft's April security updates for Windows 11 (KB5036893 for) and Windows 10 (KB5036892), which have been reported to be the cause of the problems.

But there's good news. According to Microsoft, a patch is now available to fix the VPN problems users are experiencing.

Read more
How to check what motherboard you have in two easy steps
Dell XPS Desktop 8960 with the side panel removed.

The motherboard is, arguably, the most important component inside your PC. It's the motherboard that dictates what kind of hardware you'll be able to use, so it's important to know your exact model. This knowledge can come in handy when you build a new PC, upgrade your existing computer, or even just update your drivers.

Read more