Skip to main content

How to share a calendar in Google

Google Calendar is a great way to keep track of appointments, birthdays, events, and more. It’s a free service made available to every platform under the sun. But there may be a time when you need to coordinate with others, and that’s where sharing calendars come into play.

This guide shows you how to share a calendar in Google. It’s quick and easy, but it must be done through the Google Calendar website, not the apps. Other users don’t necessarily need a Google account either, as they can access your Google Calendar using a shared link.

Recommended Videos

How to share a calendar in Google

Open Sharing Options in Google Calendar
Image used with permission by copyright holder

Step 1: Open Google Calendar in a web browser. Again, you cannot share a calendar using the apps.

Step 2: Click to expand My Calendars listed on the left. If you don’t see it, click on the “hamburger” icon in the top left corner to expand the main menu and access My calendars.

Step 3: Hover the mouse cursor over the calendar you want to share until a three-dot icon appears. Click on the three-dot icon.

Step 4: Select the Settings and sharing option on the pop-up menu.

Here you will see options to change the access permissions or to share the calendar with specific people.

How to broadly share the calendar

Google Calendar Set Access Permissions
Image used with permission by copyright holder

This option is ideal for sharing a calendar with individuals who normally don’t use Google Calendar.

Step 1: With the Calendar settings still open, select Access permissions listed on the left.

Step 2: Check the box next to Make available to public listed on the right.

Step 3: Click OK in the pop-up window to acknowledge that making the calendar public makes everything visible to the world.

Step 4: Click the See all events button and change to See only free/busy (hide details) if needed.

Step 5: Click the Get sharable link button to retrieve a URL you can share with others.

To stop publicly sharing the calendar, uncheck the box next to the Make available to public setting.

How to share with specific people

Google Calendar Select Specific People
Image used with permission by copyright holder

Step 1: With the Calendar settings still open, select Share with specific people listed on the left.

Step 2: Click on the + Add people button displayed on the right.

Google Calendar Share with Specific People
Image used with permission by copyright holder

Step 3: When a pop-up window appears on the screen, enter the contact’s email address and repeat as necessary for additional contacts.

Step 4: Click the Down arrow under Permissions to select one of four options on a drop-down list.

Step 5: Click the Send button to send out the calendar invite. The recipient will need to click on the emailed link to gain access to your shared calendar.

You can allow individuals to make changes to the calendar too. To do so, click the down arrow next to their name and email address listed under Share with specific people. The options include Make changes to events and Make changes and manage sharing. Here you can also switch their access between See all event details and See only free/busy (hide details) modes.

To stop sharing the calendar with individuals or groups, click the X next to their name and email address listed under Share with specific people.

Kevin Parrish
Kevin started taking PCs apart in the 90s when Quake was on the way and his PC lacked the required components. Since then…
Google adds Spanish and French to NotebookLM in huge language update
Google video explaining Audio Overview languages.

NotebookLM is one of Google's lesser-used AI products but it introduced a feature that's becoming increasingly popular -- Audio Overviews. The company already brought it over to Gemini and plans to add the feature to Google Docs in the next few months too. Until now, Audio Overviews has been an English-only tool but as of this week, it's available in over 50 languages.

The NotebookLM platform is all about putting together notebooks of information and different sources and using LLMs to interact with them. Audio Overviews is basically a fancy summary tool -- it lets you generate audio summaries of your selected sources that are presented in the style of a podcast with two AI hosts.

Read more
‘You can’t lick a badger twice’: How Google’s AI Overview hallucinates idioms
Samples of Google AI Overview errors.

The latest AI trend is a funny one, as a user has discovered that you can plug a made-up phrase into Google and append it with "meaning," then Google's AI Overview feature will hallucinate a meaning for the phrase.

Historian Greg Jenner kicked off the trend with a post on Bluesky in which he asked Google to explain the meaning of "You can't lick a badger twice." AI Overview helpfully explained that this expression means that you can't deceive someone a second time after they've already been tricked once -- which seems like a reasonable explanation, but ignores the fact that this idiom didn't exist before this query went viral.

Read more
Google might have to sell Chrome — and OpenAI wants to buy it
OpenAI press image

It feels like all of the big tech companies practically live in courtrooms lately, but it also feels like not much really comes of it. Decisions get made and unmade again, and it takes a long time for anything to affect consumers. At the moment, Google is in danger of getting dismantled and sold for parts -- and if it really happens, OpenAI has told the judge that it would be interested in buying.

OpenAI, the company behind ChatGPT, currently doesn't work with Google at all. Apparently, it wanted to make a deal last year to use Google's search technology with ChatGPT but it didn't work out. Instead, OpenAI is now working on its own search index but it's turning out to be a much more time-consuming project than anticipated.

Read more